Remote Access

Mobile professionals must have the means to remotely access their work (in office) computer with minimal fuss and which can be installed and set up by themselves. Frequent long distance travelers don’t need the expense or hassle of relying on their tech people to talk them through remote access installations.

Before considering and deciding upon a method of remote access, there are some important considerations to keep in mind which can determine the remote access solution which will be best for your needs.

The Type of Work You Will Do:
Examine the type of work that you do and plan to do when working remotely. Will you need to be sending and receiving emails, creating documents and/or require files and data on your work computer? Remote access is a great alternative to carrying external drives and prevents you from losing or unwittingly destroying or corrupting data.

Will the remote access solution you are considering enable you to check email using your own email client? Will you have full access to all data or read-only access? What programs are compatible with the remote access solution and will you have all functions available?

Using a remote access solution should enable you to work with data and files on your work computer just as though you were sitting there in front of it. Remote Access Security:
What type of security protocols does the remote access method use and how well will these security measures protect you and the data you are remotely accessing? Cost:
Compare the cost of purchasing a remote access solution outright to the cost of a subscription based service. In some cases this can be a deal breaker or deal maker. Ease of Use:
How easy is it to set up the remote access solution? Do you have the right authorization to implement a remote access solution or does it require set up by your IT Dept.? Are the instructions and help files truly useful and enable you to work smoothly? Will you need a particular browser in order to use the remote access solution? Connection Requirements:
Some remote access solutions will require a Broadband Internet connection in order to work to their full capabilities. Remote access solutions should be capable of working over a variety of Internet connections – wireless, Dial-Up, Broadband and Satellite. Will a remote access solution work even you are using your cell phone as an external modem? Minimum Hardware Requirements:
Check to see what the minimum hardware requirements are for remote access solutions. You want a remote access solution that will support a variety of remote devices – laptops, desktops, PDAs and even cell phones.
Now that you have determined your needs and the most ideal operating environment to remotely access your work computer, you have to evaluate the available methods to find a remote access solution which will work the best for you and enable you to work remotely with as much ease as possible. Remote Access Software:
Remote access software involves installing a program on the host (work) computer and the client (remote) computer. Software installations aren’t always easy and the supporting documentation can be somewhat lacking, especially if you run into problems.

Like all other software programs, you will have to pay for any upgrades to remote access software programs. There are some free programs which operate just as well and sometimes better than paid remote access software programs. Web-based/Web Interface Remote Access:
Web-based remote access involves installing an agent program on the host computer which will enable a remote computer or other mobile device to access the host computer through a web browser from any location.

Monthly or annual subscriptions are available for this method of remote access. The majority of web-based remote access methods have free trials available and enables you to try a variety of programs to find the one that provides you with the best remote access.

Make sure that you try a variety of methods, both software programs and web-based. You may find out that what works great for one mobile professional is not going to work the best for you.

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Definition of Remote Access

Definition:

In broad terms, remote access refers to workers being able to access data or resources from a remote location. Traditional remote access solutions used dial-up technologies to allow employees to connect to an office network via telephone networks connecting to remote access servers.

Virtual Private Networking (VPN) has replaced this traditional physical connection between the remote client and the server by creating a secure tunnel over a public network (e.g., the Internet).

The term "remote access," however, still refers to remote users being able to access internal company resources. So, while VPN is the technology for securely connecting two private networks (and can also mean secure connections between two large private networks), remote access VPNs generally refer to individual employees or "clients" connecting to the "host" corporate network.

Beyond just connecting to remote resources, however, remote access solutions may also enable users to control the host computer over the Internet from any location. With "remote desktop" software, you can operate a remote computer as if you were seated in front of it.

Often used interchangeably with: VPN

Examples

Popular remote access software solutions that let you remotely access and control your computer include GoToMyPC, RealVNC, and LogMeIn.

Microsoft's Remote Desktop Connection client, which allows you to remotely control another computer, is built into Windows XP and later versions of Windows and also available for Mac users. Apple also offers Apple Remote Desktop software for network administrators to manage Mac computers on a network.

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Access Files From Anywhere

Having remote access to your computer or files from anywhere means you never have to worry again about forgetting an important file. You can travel lightly and also do business from just about anywhere you have an Internet connection. Here are several ways to access your files from the road ... and even remotely control or manage your computer from afar.

One of the simplest ways to remotely access your computer is to use one of the many free or subscription-based programs that set up the connection for you. These programs let you log into your home computer from a Web browser on the remote computer (e.g., a workstation at the office or cybercafe) -- or, in some cases, even from an app on a mobile device like a smartphone or the iPad -- and work on your home computer as if you were sitting in front of it. The most popular remote access programs include:

LogMeIn: offers both a free version that works with Windows PCs and Macs for remote desktop control as well as a Pro version that also enables file transfers, remote printing, and more. GoToMyPC: is a subscription-based service from Citrix starting at $19.95 per month for one computer (Mac or PC). GoToMyPC offers similar advanced features, like drag-and-drop file transfer, that the paid LogMeIn Pro version includes. There's a free trial, so you can compare GoToMyPC with the free version of LogMeIn to see which works better for you.UltraVNC: is a free, very configurable program that uses VNC (Virtual Network Computing) technology for remote desktop sharing. It offers many advanced features like special graphics drivers, encryption plugins, and Windows authentication, but can be more complex to configure.

If you don't need to remotely control or manage your home computer and just want to be able to access shared files over the Internet, you can use a NAS device (a.k.a. NAS box) to do so. These storage devices are mini file servers that you connect to your home network, usually via Ethernet cable to your home router. They run about $200, but it may be a very useful investment; NAS devices are great for file sharing and backups for multiple computers, and they typically offer remote file access via FTP or even your Web browser, depending on the device. Popular NAS boxes that let you access your files remotely include: Buffalo Linkstation and Apple's Time Capsule.

More: About's Guide to Wireless/Networking has a selection of entry-level NAS products for home users as well as an Introduction to NAS.

Another remote file sharing option would be to add an external hard drive to your existing (or a new) home router -- if your router has the capability to enable file sharing, that is. The Netgear WNDR3700 Router, for example, is a wireless dual-band (offers both 802.11b/g and 802.11n) router with a "ReadyShare" feature for sharing a USB storage device over the network and via FTP. The Linksys Dual-Band WRT600N is a similar router with network storage capabilities. Although using an external hard drive connected to your router will be slower than a dedicated NAS, this option may be less expensive if you already have an external drive to use and/or the router.

For remotely accessing files from anywhere without having to set up any hardware, turn to cloud computing services, specifically online backup and file syncing Web apps. Online backup services provide automatic offsite (essential!) storage of your files and typically also allow you to download individual files from a Web browser or mobile app. Carbonite, Mozy, CrashPlan, and BackBlaze are a few online backup services to look at. As PC World points out, there are also additional options for low-cost backup, including using your Webmail or Web hosting service to store files online -- and these can also give you remote access to your files.

Dedicated file syncing services and applications are specifically designed to always keep your most important documents with you or accessible wherever you go. Dropbox and SugarSync automatically mirror a folder or several folders on your computer to their online servers. It's like having a file server in the cloud; you can share files with others and, in some cases, even edit files in your browser and sync with mobile devices.

More: Top 7 File Syncing Apps

Finally, if you don't want to use a third-party solution and would rather set up your own VPN and server, both Apple Mac OS Server and Windows Home Server claim to make home or small business networking and remote access easy. (And of course there are many different Linux Server flavors; most of the NAS devices run on Linux.) This option is the most expensive and time-consuming to set up, but offers you the most control.

More: See About's Wireless/Networking site for a collection of articles on How to Set Up a VPN

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Share Internet Access Windows7

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